Automation for medical offices

Never miss another
patient inquiry.

We automatically respond to every new patient inquiry and follow up until they book — so your office doesn't lose revenue.

Works with your existing systems. No replacement required.

Book a quick demo See how it works →
ClinoSync — live activity
LIVE
Recent activity
Missed call — SMS sent instantly
Patient replied · appointment pending
2m ago
Day-3 follow-up sent
No response from inquiry · auto-queued
18m ago
Booking confirmed — email sent
Dr. Reyes · Tue 3:00 PM
1h ago
24Calls handled
11Follow-ups sent
8Bookings today

We automatically respond to every new patient inquiry and follow up until they book — so your office doesn't lose revenue to broken follow-up processes.

The problem

Most offices don't have a lead problem —
they have a follow-up problem.

When inquiries sit too long or follow-ups are inconsistent, potential patients go elsewhere. It's not a demand issue. It's a process issue.

Slow response times

Website inquiries and missed calls aren't answered quickly enough — and patients don't wait.

Missed follow-ups

Staff gets busy and interested patients are never contacted again — revenue just walks away.

Lost revenue

Every missed inquiry can mean a missed appointment. The cost is invisible — until you add it up.

Lost patients are usually the result of broken follow-up, not lack of demand.
How it works

We fix that automatically.

ClinoSync helps your office respond instantly, follow up consistently, and keep every inquiry from slipping through the cracks.

  • Instant SMS and email response to every new inquiry
  • Automated follow-ups over the next several days
  • Simple tracking so your staff knows what needs attention

No rip-and-replace required

ClinoSync sits on top of your existing phone system, website, and tools. Setup takes hours, not weeks.

Automated patient follow-up
From inquiry to booked appointment — automatically
1
Inquiry or missed call received
Phone, web form, or voicemail — ClinoSync captures it the moment it comes in.
2
Instant response sent
An SMS goes out within seconds. A follow-up email shortly after.
SMS
3
Multi-day follow-up sequence
If they don't respond, ClinoSync follows up on day 1, day 3, and day 7 — automatically.
4
Appointment booked
Patient books, your team gets notified. No chasing required.
Booked
What's coming

Built to grow with your clinic.

ClinoSync starts with communication and expands into a full operational layer — without replacing the tools you already rely on.

Phase 1 Available now
Live
Missed call capture Instant SMS response Email follow-ups Voicemail transcription Staff notifications Multi-day sequences
Phase 2 Coming soon
In progress
AI triage & routing Clinic analytics dashboard Two-way patient portal Smart scheduling assistant
Phase 3 Planned
Future
EHR platform integration AI-assisted workflows Automated documentation Multi-location support
FAQ

Common questions.

ClinoSync automatically responds to every missed call and patient inquiry via SMS and email, then follows up over the next several days until the patient books — without any manual effort from your staff.
ClinoSync sends an automatic SMS within seconds of a missed call, so no inquiry goes unanswered — even outside office hours.
No. ClinoSync sits on top of your existing phone system, website, and tools. Setup takes hours, not weeks, and no replacement of current software is required.
ClinoSync currently supports three channels: phone (missed call capture, voicemail transcription, staff notifications), SMS (instant responses, appointment confirmations, multi-day follow-up sequences), and email (follow-ups, reminders, care notifications).
Yes. ClinoSync is built on HIPAA-compliant infrastructure, making it suitable for use in medical offices and healthcare practices.
ClinoSync is designed for independent medical clinics and healthcare practices that want to stop losing patients to slow response times and inconsistent follow-up — without adding more work for their front desk staff.

See how this could work for your office.

We'll look at your current follow-up process, identify where inquiries are slipping through, and show you exactly how automation could help.

Schedule a 15-minute call
No pressure. Just a quick conversation about your workflow.